Administrative Services Coordinator – Full Time – Middletown, CT job vacancy in Community Health Center – Jobs in Connecticut

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Job Details
Company Name : Community Health Center
Company Location : Middletown, CT 06457
Job Position : Administrative Services Coordinator – Full Time – Middletown, CT
Job Category : Jobs in Connecticut

Job Description :

The Administrative Services Coordinator reports to the Region Vice President and supports activities and services along with administrative responsibilities for the region. Specific responsibilities vary and may include providing support for projects, community related activities, keeping records/minutes, data management, helping to maintain facilities and liaison with patients and staff.

ROLE AND RESPONSIBILITIES

  • Provide management with clerical, organizational and technical support
  • Arrange meetings and conferences, schedule appointments
  • Record and maintain minutes from meetings and forward/follow-up with respective personnel accordingly
  • Prepare a variety of reports including utilization of existing data bases, such as CHC’s clinical cube, UDS mapper, and HRSA websites
  • Participate in and help coordinate outreach activities in the local communities
  • Attend community meetings and represent the interests of CHC in relationship to other collaborating agencies
  • Troubleshoot issues in relations to daily functioning of the office, including IT and facilities related concerns, and offer creative solutions
  • Assist with patient and staff concerns and liaise between management and staff
  • Prepare documents relating to the provision of medical, dental, and behavioral health services
  • Create presentations
  • Manage and order office supplies
  • Classify, sort and file correspondence, records and other documents
  • Remain flexible in work schedule and able to travel between regional sites
  • Maintain confidentiality in a professional manner
  • Perform other duties as assigned

QUALIFICATIONS

Required Skills and Education

  • Associates degree in business or health related field or equivalent related experience required. Bachelor’s degree preferred.
  • Experience in a non-profit, community based environment a plus
  • Proven ability to manage multiple priorities in a fast paced environment
  • Experience and ability to research in and utilize various databases
  • Expert proficiency in MS Office – particularly Word, Excel, PowerPoint and Outlook along with the ability to learn other production software
  • Attention to detail and ability to sustain focus on activities are essential
  • Strong planning and coordination skills
  • Ability to interpret data and look for trends
  • Excellent oral, written and interpersonal skills
  • Valid CT driver’s license and access to reliable automobile for local travel
  • Must have schedule flexibility – standard hours are Monday – Friday 8:30 AM – 5:00 PM; however, occasional special events on Saturdays and evenings may be required

Confidentiality of Information

Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies

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