Executive Administrative Assistant job vacancy in Raymond Design Builders – Jobs in Connecticut

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Job Details
Company Name : Raymond Design Builders
Company Location : 66 Robson Place, Fairfield, CT 06824
Job Position : Executive Administrative Assistant
Job Category : Jobs in Connecticut

Job Description :

Office Work

  • Invoicing – put together invoices based on contracts with T&M or Fixed Prices
  • AR/Bills to be paid – View, sort, and send paper invoices received to the bookkeeper
  • at the beginning of the month send lumber invoices to the bookkeeper
  • Insurance compliance – make sure insurance is updated and in for vehicles and business
  • keep complete records of trade partners certificates of insurance through online project management tracking software (CoConstruct)

Job Admin

  • catalog client’s questions/concerns that are submitted through CoConstruct
  • Confirm specs for each job(bathroom plumbing, kitchen cabinets, etc)
  • Confirm stages of the project with the clients and Project Manager (PM)
  • Keep clients informed with weekly updates and daily reminders through our project management software CoConstruct

Written Contracts for Clients

  • help write contracts based on drawings and Lead estimator notes for projects (limited construction knowledge required, but attention to detail is required)

Use CoConstruct Online Project Management Software to manage:

  • Client access/ logins for updates and decisions
  • Update/learn CoConstruct (the software), so we as a company can use more of the systems’ feature
  • Job Reconciliation / Backcosting/Charge backs (Check with PM for any unknown items)

Misc. Job Functions

  • Help Forward Planning with GM. Be part of strategic conversations, planning, and actively engaged with opinions and perspective
  • Advertising – make sure to send information requested by a third-party Ad firm to keep the ad running (ie pictures or documents)
  • Order Lists for Jobs – help put together materials lists so that we are one step ahead of our Carpenters and other Trades (Attention to Detail Required-not construction knowledge specifically.)
  • Package or assemble project completion gifts, decided by CEO and tailored to each project and client. Take an active role with the team to determine the best gifts, per project, budget, etc.
  • Inbound Calls (Answer the phone when in the office)
  • collect, sort, distribute, open and process incoming and outgoing mail daily

Job Types: Full-time, Part-time

Pay: $14.00 – $30.00 per hour

Benefits:

  • Flexible schedule

Schedule:

  • 4 hour shift

Ability to commute/relocate:

  • Fairfield, CT 06824: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Personal assistant: 1 year (Preferred)
  • Organizational skills: 1 year (Preferred)

Work Location: One location

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