IT Operations Assistant job vacancy in Steptoe & Johnson PLLC – Jobs in West Virginia

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Job Details
Company Name : Steptoe & Johnson PLLC
Company Location : 400 White Oaks Boulevard, Bridgeport, WV 26330
Job Position : IT Operations Assistant
Job Category : Jobs in West Virginia

Job Description :

POSITION SUMMARY:

Working under the supervision of the IT Director, the full-time IT Operations Assistant oversees and manages all IT invoicing, mobile device contracts (wireless), PC Leasing, and other tasks as assigned by the IT Director.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Organizing and coding all invoices for approval and payment.

2. Communicating with vendors regarding billing discrepancies.

3. Works with 3rd party mobile carrier administrator to communicate with the Firm’s Attorneys and staff regarding wireless devices.

4. Works with 3rd party mobile carrier administrator to manage firm mobile devices

5. Coordinate with IT HelpDesk and 3rd party mobile carrier administrator to acquire, distribute, and support the firm’s mobile and wireless devices.

6. Works with 3rd party mobile carrier administrator on the administration of all individual supplemental wireless contracts such as device insurance, text messaging, etc.

7. Works with the Finance Department to arrange travel and submit reimbursement forms.

8. Works with leasing company to help manage PC inventory and coordinate leased equipment returns.

9. Works with KM team on Robotic Process Automation (RPA) of administrative tasks.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

EDUCATION:

Four years of technical clerical office work or an equivalent combination of education and experience.

WORK EXPERIENCE:

Excellent typing, spelling, and grammar skills, requiring expert knowledge of word processing and spreadsheet programs. Strong interpersonal and organizational skills are essential. Good phone skills and familiarity with office equipment are required.

Must also be able to initiate and complete projects on their own, accurately, and often under deadline pressure. Must be detail-oriented and able to prioritize, frequently performing several tasks at once. Must be able to perform the duties of the position with time constraints, interruptions, and busy attorneys and staff and be able to treat all matters in a discrete and confidential manner.

Job Type: Full-time

Pay: $38,000.00 – $56,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday

Experience:

  • technical: 4 years (Required)
  • clerical: 1 year (Required)

Work Location: One location

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