Office Administrator job vacancy in Ballou Law – Jobs in Maine

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Job Details
Company Name : Ballou Law
Company Location : 408 US Route 1, York, ME 03909
Job Position : Office Administrator
Job Category : Jobs in Maine

Job Description :

Ballou Law a small law firm in scenic York, Maine, is hiring a well-spoken, dependable and enthusiastic Office Administrator to join their team. This individual will be the face of the firm as they will be the first-person clients interact with on the phone and in person.

The Office Administrator should possess strong organizational skills and attention to detail, with the ability to interact with others in a professional manner. We seek a candidate with the skills to thrive in a fast-paced, multitasking position to ensure communications and scheduling with clients and vendors run smoothly. This role includes website updating duties, marketing activities, and social media initiatives.


  • Act as first point of contact with clients and potential clients, including phone and face to face interaction.
  • Appointment scheduling with clients and business colleagues, including phone and email correspondence.
  • In partnership with a third party consulting company implement a new website
  • Act as the liaison with the media consultant to implement an ongoing social media campaign
  • Correspondence with clients.
  • Mail management, postage & express deliveries.
  • Maintain general appearance of office including reception area and conference room.
  • Coordinate and organize employee events and meetings.
  • Maintain office supply inventory and marketing materials
  • Troubleshoot basic office IT issues and act as the liaison with IT outsourced vendor
  • Prepare client intake folders, manage documents, and process payments.
  • Preparation and review of legal documents for attorneys
  • Maintain and organize client contact information and mailing lists.
  • Performs other administrative, technical and marketing duties as requested.


  • 1-4 years’ experience working in an administrative role or office setting
  • Excellent communication skills both written and verbal
  • Excellent attention to detail
  • Computer literate and tech savvy; will act as the lead to troubleshoot technical issues
  • Must be punctual and dependable
  • High degree of integrity and trustworthiness
  • Model behaviors expected of all Ballou Law employees to cultivate a positive work environment
  • Strong ability to organize, prioritize, and work on multiple tasks
  • Ability to work both collaboratively and independently
  • Personal transportation required and used as needed

Office hours are Monday through Friday from 8:30-5. This is not a remote work opportunity.

Full time employees of Ballou Law are eligible for the following benefits:

  • Paid time off
  • Eleven paid holidays
  • Health Insurance, 100% employer paid plan
  • Dental insurance
  • Life Insurance
  • Company events

Ballou Law is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.

Job Type: Full-time

Pay: $20.00 – $24.00 per hour


  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave


  • 8 hour shift

Work Location: One location

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