Office Manager job vacancy in Mulholland Energy Services, LLC – Jobs in Oklahoma

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Job Details
Company Name : Mulholland Energy Services, LLC
Company Location : Chickasha, OK 73018
Job Position : Office Manager
Job Category : Jobs in Oklahoma

Job Description :

Job description:

The office manager position is responsible for overall office activities, including the reception area, mail, invoicing, time sheets, new hire orientation/onboarding, disciplinary actions, and basic HR functions. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services.

  • Manages the clerical support function to ensure and maintain a professional image.
  • Supervise and coordinate overall administrative activities
  • Monitor and maintain office supplies inventory for the entire staff in accordance with company purchasing policies and budgetary restrictions.
  • Maintains office services by organizing office operations and procedures, assigning and monitoring clerical functions.
  • Establish and monitor procedures for office record keeping.
  • Organize office operations and procedures.
  • Manage relationships with service providers and property management.
  • Actively participates in the planning and execution of company events.
  • Coordinate office staff activities to ensure maximum efficiency.
  • Maintain a safe and secure working environment.
  • Assists with recruitment and onboarding of new employees under the direction of HR Leadership.
  • Participates in weekly invoicing activities under the direction of the Chief Financial Officer and General Manager.
  • Participate as needed in special department projects.
  • Processes time sheets and expense accurately and reports weekly to corporate.

Skills:

  • Office administration
  • Ability to maintain extremely high level of accuracy, confidentiality, and organization.
  • Personal and positive spirit.
  • Excellent interpersonal skills.
  • Analytical and problem-solving skills.
  • Decision making skills.
  • Excellent verbal, written, and listening communication skills.
  • Basic knowledge of Human Resources practices.
  • Basic knowledge of accounting principles.
  • Time management skills.
  • Ability to work independently and be a self-starter.
  • Project management skills.

Postion Requirements:

  • Experience with Microsoft Outlook, Word, and Excel is required.
  • Experience with Quickbooks, Open Invoice, Enverus, and ADP is highly desired.
  • Bachelor’s degree is preferred.
  • Proficiency with computers is essential for this position.
  • Base knowledge of bookkeeping practices.
  • Excellent organizational skills.
  • Proven avility to work under tight deadlines.
  • Must have experience supervising staff members.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:

  • Bachelor’s (Preferred)

Experience:

  • Management: 1 year (Preferred)
  • QuickBooks: 2 years (Preferred)

Work Location: One location

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